Our learning management system in use
_logo.svg.png){kind=logo}
Preparation and documentation of qualifications that require verification
Our Learning Management System (LMS) provides significant support with compliance documentation by making audit-relevant data available with just a few clicks. It ensures constant monitoring of the compliance status of mandatory instructions and contributes to saving resources. Reports can be created automatically and stored centrally for all relevant stakeholders.
Compliance guidelines and documentation requirements
The correct execution, documentation, and compliance with compliance guidelines are complex and comprehensive. The collection of all relevant data and a uniform filing structure are the biggest challenges: Documents are usually stored decentrally and the responsible persons lack full access rights. It therefore takes significantly longer until all necessary information is found and collected. As a result, it is not always possible to guarantee that the data is up to date. So what happens when audits take place in your company, documents are required and you have to prove that the new IT specialist has completed the latest security training or that all marketers have completed the latest AI training? The creation and search process for all important documents and evidence mentioned above is underway — and is usually time-consuming and resource-intensive.
Compliance process with the Haufe Academy LMS
The LMS records the most important results and data on learning activities and mandatory instructions in the company. Certificates and training records can be stored centrally here and retrieved at any time by all persons involved, so that documentation requirements can be met. In addition, personalized reports can be generated and assigned to relevant stakeholders. In the case of audits, these reports are absolutely necessary and are quickly available — without a long search, without delay, without missing data. With the LMS, this entire process can be reduced to a few weeks or just days instead of several weeks or months.
Dashboards, reports and notifications provide a real-time overview of the compliance status of employees when completing their continuing education measures. It is also possible to react quickly to new qualification requirements. Mandatory training courses can be created digitally standardized once via the LMS and distributed x-fold throughout the organization instead of manually organizing them using resources.
Increasing HR's ability to act and effectiveness
Our LMS ensures the digital centralization of HR processes. In addition to assigning and managing learning activities and managing the continuing education budget, this includes more efficient resource planning. With an LMS, the HR department can be significantly supported in simplifying HR processes and adequately qualifying employees.
HR challenges
The HR sector sees itself as a supporter of the entire company by distributing continuing education budgets or standardizing, coordinating and making learning content accessible. At the same time, HR professionals are the first point of contact for all employees — whether for certificates and certificates to be issued, payslips or advice on continuing education.
But what happens when tasks in the HR sector become more and more diverse and challenges such as the distance from employees or a lack of insight into individual competencies make the situation more difficult? As a result, knowledge gaps can often neither be identified nor addressed. The manual effort involved in assigning learning content is time-consuming and costly. Due to a lack of data, resources can often not be planned precisely and employee development cannot be carried out effectively or efficiently.
And where do you actually start as the responsible person? Mostly on individual employees — but shouldn't the company as a whole be considered and the HR process geared towards this?
Achieving business success with digital HR processes
With LMS by Haufe Akademie, you get exactly the tools you need to minimize your own resource requirements and costs and to centralize many of the processes mentioned above. The qualification of the workforce can be strategically managed and ensured by delivering and distributing continuing education offers centrally. Individual employees can be provided with exactly the training and content that they must complete by law or that helps them with their personal development. The LMS creates complete transparency in the most important continuing education measures and results, which means that existing competencies can be better used. It functions as a kind of “extended personnel file.”
The LMS also provides an overview of the measures used and the costs used to develop employees. Routine tasks and training can be automatically assigned and, thanks to simplified approval processes, the workload of personnel and managers can be relieved so that the entire company can work significantly more resource-efficiently.
Reduce effort and costs thanks to automated workflows
Thanks to our learning management system, (personnel) capacities can be better planned and deployed and travel or service provider costs can be reduced. In addition, controlling can gain a better overview of opportunity costs by using data. The entire workflow is automated so that managers can better keep an eye on the educational inventory, including budgets, and can actively control their approval processes.
Complex recording of resources and costs
Training employees incur various costs at different locations. In addition to continuing education costs per se, this also includes travel costs for analog on-site training or internal process costs. Without a central system, these cost items are recorded differently and are often stored in different folders in a decentralized manner, which significantly impairs tracking. In larger organizations, there are also multi-stage approval processes for these costs, which makes the situation even more difficult.
Where did you file the sales representative's bill or the marketing manager's certification for your last continuing education...?
More time for the essentials with automated workflows
In the Haufe Academy LMS, reports can be created automatically with just a few clicks and thus the entire workflow can be improved so that managers can keep a better eye on the educational inventory, including budgets, and can actively control their approval processes.
This feature also supports other specialist departments, such as Controlling, in cost monitoring and budget planning and provides an overview of opportunity costs. Thanks to transparency and clear dashboards, (personnel) capacities can be better planned and deployed and travel or service provider costs can be reviewed and approved.
Executive qualification for continuing education of employees
With Haufe Academy's LMS', managers can keep an eye on the continuing education budget, manage approvals and are therefore the first personnel developers. The development of teams and their learning activities as well as mandatory instructions can be actively managed via the system. Dashboards provide an overview of progress as well as knowledge gaps and employee needs.
The long process until continuing education
Continuing education is often accompanied by long approval processes: Employees express their training needs to their managers — further coordination is then often carried out with HR, who must plan and also pass on the desired measures. The manager is informed by HR and in turn passes the information on to the employee for approval. This entire process therefore requires a lot of coordination and is therefore time-consuming and resource-intensive until the urgently needed continuing education can take place.
In addition, managers often have no overview of what qualifications individual employees already have and must always go through the HR department here too.
Isn't it possible to save some coordination and feedback loops?
Managers as supporting personnel developers
The development of teams and their learning activities as well as compulsory instructions can be actively managed using the Haufe Academy's LMS'. Dashboards provide an overview of progress as well as knowledge gaps and employee needs. The system also allows managers to keep an eye on the continuing education budget, manage approvals and are therefore the first personnel developers. In the event of open questions and gaps in knowledge on the part of managers, the system provides direct and quick information, so that the additional loop via HR is no longer necessary.
Simplify IT system landscape and reduce complexity
The LMS by Haufe Academy simplifies internal educational IT by replacing isolated solutions with a single, central point of contact. Thanks to this bundling of diverse HR processes and the commitment to one provider, processes can be centralized and resources saved instead of having to consider several external service providers
Breaking up complex IT structures
Employee qualification data is often still collected manually and decentrally and stored in confusing folder structures. The situation is also becoming more critical for large companies with different locations: For example, one location uses individual Excel spreadsheets and storage on their own desktop, another location already uses a SharePoint filing system and a more agile location uses an app that allows employees to access all training courses anytime and at any time, even when working remotely.
This decentralized process results in a lack of timeliness, is also susceptible to errors and overall inefficient, as it involves a high expenditure of human resources.
How do you know which of the employees has special qualifications in specific areas, for example? And where else can you find the right certificate?
Success through centralization
With the Haufe Academy LMS, all processes relevant to continuing education take place on one platform and the search for suitable resources and information has finally come to an end. Data on the qualification status of employees and certification certificates can be stored centrally and imported into HR systems via an interface. In addition, the LMS is compatible with various other systems and IT solutions: In addition to the simple connection to conference solutions such as MS Teams or GoToWebinar, it is also possible to integrate content from external platforms.
The platform and the entire system run in compliance with the GDPR and ISO standard 27001. Another advantage is climate-neutral hosting in Germany.
Get advice without obligation
